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Donation Receipt Generator

A donation receipt is the official document that confirms a charitable contribution has been received, and it is the only instrument that lets Indian donors claim their Section 80G income tax deduction. Whether you run an NGO, manage CSR disbursements for a company, or are a donor who needs proof of giving, this free generator helps you produce a correctly formatted receipt in minutes.

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Receipt Issuer
Date: 28/06/2026
Receipt

Received with thanks from _____________ a sum of ₹0.00.

Rupees zero only

Amount
₹0.00
Authorised Signature
Paid via Cash. This is a computer generated receipt.
Watermark is removed from the downloaded PDF.
Sign up free to download without the watermark.

For legitimate record keeping and reimbursement of real expenses only. Logos and brand names belong to their respective owners and are used for identification only.

What Is a Donation Receipt and Who Needs It

A donation receipt is a written acknowledgement issued by a charitable organisation, trust, or NGO to a donor confirming that a contribution has been received. It serves as the official record of the transaction between the giver and the recipient organisation.

In India, donation receipts are used by registered trusts, Section 8 companies, temples, hospitals, educational institutions, and religious organisations. Donors need them to claim deductions under Section 80G of the Income Tax Act. Organisations need them for their own books, audit trails, and compliance with the Income Tax Department. Individual donors, corporate CSR teams, and reimbursement claimants all rely on this document to substantiate their giving.

How to Generate a Donation Receipt Online

  • Open the Donation Receipt Generator on onlinebillgenerator.co.in.
  • Enter the organisation name, registration number (such as 80G registration number or 12A certificate number), and the organisation address.
  • Fill in the donor details: full name, address, and PAN number (required for 80G claims above Rs. 2,000 in cash).
  • Enter the donation amount in Indian Rupees, the mode of payment (cash, cheque, UPI, bank transfer, or demand draft), and the cheque or transaction reference number if applicable.
  • Add the date of receipt and a unique receipt number for your records.
  • Specify the purpose of the donation, for example general corpus fund, education fund, or medical relief.
  • Preview the receipt, then download it as a PDF or print it directly.

What a Valid Donation Receipt Must Include

  • Name and full address of the receiving organisation
  • 80G registration number and validity period (if applicable)
  • PAN of the organisation
  • Unique receipt number and date of issue
  • Donor's full name and address
  • Donor's PAN (mandatory for tax exemption claims)
  • Amount donated in figures and words
  • Mode of payment: cash, cheque, NEFT/RTGS, UPI, demand draft
  • Cheque number, bank name, or transaction ID for non-cash donations
  • Purpose or fund the donation is directed toward
  • Signature or stamp of an authorised signatory of the organisation

When and Why You Need a Donation Receipt

The most common reason individuals in India need a donation receipt is to claim the Section 80G deduction when filing their Income Tax Return. Donations to eligible funds and institutions allow a deduction of 50 percent or 100 percent of the donated amount, subject to qualifying limits. Without a valid receipt bearing the organisation's 80G number and the donor's PAN, the Income Tax Department will not accept the claim.

Corporate donors fulfilling CSR obligations under the Companies Act also need properly formatted receipts to satisfy their auditors and to report CSR spend correctly in their annual reports. Employees who donate through workplace payroll-giving programmes need receipts for reimbursement from their employer or for their personal ITR.

Even when no tax claim is involved, a donation receipt is good practice. It protects both the donor and the organisation in case of any future dispute. For trusts and NGOs, issuing numbered receipts is a basic requirement of sound financial governance and is often checked during FCRA compliance reviews.

Tips and Common Mistakes to Avoid

  • Always include the organisation's 80G registration number and its validity date. A lapsed or unregistered number will invalidate the deduction claim.
  • Do not issue a receipt for cash donations above Rs. 2,000 if you intend to claim an 80G deduction. The Income Tax Act disallows cash donations above this limit for 80G purposes.
  • Make sure the donor's name on the receipt exactly matches their PAN card. A mismatch can cause rejection during ITR processing.
  • Number every receipt sequentially. Gaps or duplicates raise red flags during audits.
  • Keep a copy of every receipt issued, either as a physical register or a digital PDF archive. Organisations are expected to produce these during assessments.
  • Mention the mode of payment clearly. Vague entries like 'by transfer' without a reference number are insufficient for scrutiny.
  • For foreign donations, FCRA rules apply separately. A standard donation receipt does not replace FCRA compliance obligations.

Use This Responsibly

A donation receipt is a legally significant document. Issue receipts only for contributions that have actually been received and recorded in the organisation's accounts. Donors should request receipts only for genuine donations they have made.

Creating a receipt for a donation that never occurred, inflating amounts, or using a forged 80G number to claim false tax deductions constitutes tax fraud and is a criminal offence under the Income Tax Act. Always ensure the receipt accurately reflects the real transaction.

Frequently asked questions

Is a donation receipt mandatory for claiming Section 80G deduction in India?

Yes. You must attach a valid donation receipt bearing the organisation's 80G registration number, their PAN, your PAN, the amount, and the mode of payment when claiming the deduction in your ITR. Without it, the deduction will be disallowed by the Income Tax Department.

Can I claim 80G deduction on a cash donation?

Only for cash donations up to Rs. 2,000. Any cash donation above Rs. 2,000 to an 80G-registered organisation is not eligible for the deduction. Payments by cheque, UPI, NEFT, or demand draft are accepted regardless of amount.

What is the difference between an 80G receipt and a 12A receipt?

12A is a registration that exempts the organisation's own income from tax. 80G is the registration that lets donors claim a deduction. A donation receipt should quote the 80G number for the donor's benefit. Both numbers are often printed on the same receipt.

Does the donor's PAN have to appear on the donation receipt?

Yes, if the donor intends to claim the 80G deduction. The Income Tax Department requires the donor's PAN on the receipt as proof of identity. Without it, the deduction cannot be processed during ITR filing or scrutiny.

Can a temple or religious trust issue an 80G-valid donation receipt?

Only if the temple or trust is specifically registered under Section 80G with the Income Tax Department. Not all religious trusts hold this registration. Donors should verify the 80G registration number and its validity date before assuming their donation is deductible.

How do I generate a donation receipt as an individual who raised funds and forwarded them to an NGO?

As an individual, you cannot issue an 80G receipt. The registered NGO or trust that received the final funds must issue the receipt directly to the original donors. You can use this generator to create a simple acknowledgement receipt for your own records of the amount collected.

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