Donation Receipt Generator

What Is a Donation Receipt

A donation receipt is a written acknowledgement that a charitable organisation gives to a donor after receiving a contribution. It records who gave, how much, the date, the mode of payment and the details of the receiving trust or NGO. In India it is the standard proof a donor keeps to show that a genuine donation was made.

Temples, gurudwaras, churches, registered trusts, Section 8 companies, schools and NGOs all issue donation receipts. Donors use them for their own record keeping and, where the organisation holds an 80G approval, to support a deduction claim at the time of filing income tax. Whether you call it a charity receipt, a donation slip or a temple donation receipt, the purpose is the same, a clear and honest acknowledgement of money received.

What a Professional Donation Receipt Format Includes

• Name of the trust, temple or NGO with its full address and contact details
• Registration number of the organisation and its 80G approval number where applicable
• PAN of the organisation, which donors need for an 80G donation receipt
• A unique receipt number and the date the donation was received
• Full name and address of the donor, and PAN of the donor for larger contributions
• The donation amount in figures and in words
• Mode of payment such as cash, cheque, UPI, bank transfer or card
• Purpose of the donation, for example general fund, annadanam, construction or education
• Signature of an authorised person and, if you have one, the organisation logo and seal

How to Create a Donation Receipt Online

• Open the donation receipt generator and pick the receipt layout
• Enter your organisation name, address, registration number and 80G plus PAN details
• Add the donor name, address and the donation amount
• Select the date, payment mode and the purpose of the donation
• Upload your logo if you want a branded charity receipt
• Check the live preview on screen so nothing is missed
• Download the donation receipt PDF, then print it or email it to the donor

Donation receipt format in Word or Excel, without the manual setup

Search for "donation receipt format in word" or "in excel" and you land on a blank grid you have to wire up yourself: the receipt number, date of donation, donor name and address, the trust or NGO name with its PAN and registration number, the 80G approval reference, the mode of donation (cash, cheque, UPI or bank transfer), and the amount in both figures and words. This tool fills and formats every one of those fields for you, keeps receipt numbers sequential, and converts the donation amount into words automatically. Instead of re-checking column widths and re-typing donor details each time, you enter the donation once, preview it, and download a clean PDF that already reads like an official acknowledgement.

Tax Treatment and 80G Donation Receipts

A donation is not a sale of goods or services, so a donation receipt does not carry GST. There is no CGST, SGST or IGST line on a genuine donation, which is one way it differs from a normal tax invoice. If you also sell items, for example prasad or event tickets, that sale would be billed separately and GST rules would apply to it, not to the donation.

For a donor to claim a deduction, the organisation must hold a valid 80G approval and the 80G donation receipt should clearly show the 80G registration number and the PAN of the organisation. Some contributions are deductible in full and others at fifty percent, and certain categories have a qualifying limit, so donors should check the current rules or their accountant before claiming. This tool helps you produce a correct and complete receipt, but it does not decide eligibility for you.

Donation Receipts for Reimbursement and Records

If you donated on behalf of a company, a CSR programme or a group collection, a clear receipt is what you attach when you claim reimbursement or report the spend internally. A complete charity receipt with the amount, date, payment mode and organisation details removes any doubt about where the money went.

If a genuine receipt was lost or damaged, you can recreate the details for your own honest records using this tool, as long as the donation truly took place and the figures match what you actually paid. This is meant for legitimate record keeping only. Never use it to invent a donation that did not happen or to inflate an amount, since that would be fraud and can be checked against bank and organisation records.

Form 10BD and Form 10BE: What NGOs Must File

Since FY 2021-22 a manual donation receipt alone is not enough for an 80G claim. Every NGO or trust approved under Section 80G must file Form 10BD with the Income Tax Department by 31 May each year, listing all donations received in the previous financial year along with each donor's name, PAN and amount. After filing, the NGO downloads Form 10BE (a donation certificate) from the income tax portal and issues it to each donor. Your donation receipt and the donor's Form 10BE together support the deduction. Keep donor PAN details accurate so Form 10BD is accepted.

Cash Limit and 80G Deduction Percentages

• Cash donations above Rs 2,000 do not qualify for an 80G deduction, so use cheque, UPI, NEFT or a card for larger gifts
• Some funds allow a 100% deduction (for example PM CARES and the PM National Relief Fund) and many registered trusts allow a 50% deduction
• Certain donations are also subject to a qualifying limit of 10% of adjusted gross total income, while others have no upper limit
• The receipt only records the payment; the actual deduction percentage depends on the fund's 80G approval, not on the receipt
• There is no GST on a genuine donation because it is a voluntary gift, not a sale of goods or services

How Donors Claim the 80G Deduction

To claim the deduction, a donor reports the gift while filing their income tax return. You need the trust or NGO name, its PAN, its 80G registration number, the donation amount and the mode of payment, all of which should appear on the receipt. From FY 2021-22 the amount is also cross-checked against the Form 10BE issued by the NGO, so the receipt figure and Form 10BE must match. Salaried donors who route gifts through their employer may see the deduction reflected in Form 16. Retain both the receipt and Form 10BE with your tax papers for future reference.

Common Mistakes to Avoid

• Leaving out the 80G number or the organisation PAN, which makes an 80G claim harder
• Missing the unique receipt number or the date of the donation
• Writing the amount only in figures and not in words
• Adding a GST line to a pure donation, since donations are not taxable supplies
• Not recording the payment mode, which matters for cash limit rules on donations
• Skipping the donor name and address on receipts for larger amounts
• Forgetting the authorised signature or the organisation seal on the final printout

Why Use This Donation Receipt Generator

The tool is free to try and works in your browser with no software to install. You get a live preview while you type, a consistent professional layout and a clean donation receipt PDF at the end. It suits a temple counter, a small trust, a school or a busy NGO issuing many receipts.

The free preview carries a light watermark so you can check everything first. A small one time charge removes the watermark and gives you the final clean PDF ready to print, sign and hand to the donor or send by email.

Frequently asked questions